Online ISSN 2313-1519
Print    ISSN 1812-2892
Instruction for Authors

INSTRUCTIONS TO AUTHORS

Journal of Clinical Medicine of Kazakhstan (J Clin Med Kaz) is a multidisciplinary, scientific and practical medical journal. Please entirely read the instructions discussed below before submitting your manuscript to the journal. J Clin Med Kaz publishes original articles on clinical or experimental work, case histories reporting unusual syndromes or diseases, short communications, technical and educative reviews, recent advancement of knowledge of the medical sciences with original images, questionnaires of defining disease, and letters to the editor. Final recommendation for publication is made by the editorial board and at least two independent reviewers. The journal is published issues quarterly in a year. The language of the journal is Kazakh/Russian and/or English. Manuscripts submitted to the journal should not be published before or not under consideration elsewhere (in the case of previous oral or poster presentation of the paper at scientific meetings author should inform the journal). The full responsibility of the articles (ethic, scientific, legal, etc.) published in the journal belong to the authors. If the paper is not prepared in conformity with the writing instructions, decision for its evaluation will be made by the members of the editorial board.

The all correspondences (manuscript submission, follow up, reviewer’s repots, revision files, acceptance form and other forms about publications) about J Clin Med Kaz should be made online. The rules about the manuscripts that would be submitted are given below.

WRITING INSTRUCTIONS

Submitted manuscripts should be prepared using Microsoft Word program. All manuscripts, figures and pictures must be submitted electronically as WORD and PDF format via online submission page.  Authors should ensure that (apart from the title page) the manuscript should contain no clues about the identity of authors and institution where the study was performed.

All articles should be arranged on the basis of following sequence:

1. Title page
2. Kazakh/Russian abstract
3. English abstract
4. Text of the article
5. References
6. Table(s)
7. Figure legend(s)

8. Figure(s) and illustration(s)
 

Review articles should be composed of English and Kazakh/Russian title and abstracts. In abstract, numbers of words should not exceed 300. In review articles number of tables and figures (or pictures) should not exceed 6. Abstracts should be written as a paragraph. The authors can use this Review Article template.

Original articles should be composed of English and Kazakh/Russian title and abstracts. In the original articles number of words should not exceed 4000 (except abstract, references, tables, figures and legends) for the text of article and 300 for the abstract. Upper limit for reference number is 40, and this limit is 10 for tables and figures. Abstracts should be written as following paragraphs: aim, methods, results, conclusion and keywords. The authors can use this Original Article template.

Case reports should be composed of English and Kazakh/Russian title and abstracts. Case reports should be arranged on the basis of following sequence: introduction, case presentation, discussion and references. The number of typewritten pages should not exceed 8 pages and 3 picture in case reports. In abstract, numbers of words should not exceed 200 and should be written as a paragraph. The authors can use this Case Report template.

Letter to editor, short communications, image report should not exceed 2 typewritten pages.  It is should be composed of English and Kazakh/Russian title and abstracts (50 words).

PREPARATION OF MANUSCRIPT

The general requirements for reporting within sections of all study designs and manuscript formats should be in accordance to recommendations of International Committee of Medical Journal Editors.

Title Page

Title of the article should not exceed 100 characters in original articles and 80 characters in case reports. Title should be written both in English and Kazakh/Russian. The first and last names for all contributors designated as author should be written clearly. Subsequently, address of the institution where the study was performed should be written clearly. If the study was previously presented in any scientific meeting, name and date (as day-month-year) of the organization should be written. The name and mailing address of the corresponding author, accompanied by telephone and fax numbers, and e-mail should be written at the bottom of title page. The authors can use this Title Page template.

Abstracts

Abstracts should be given in separate sheets. English and Kazakh/Russian title should be used for all abstracts. The abstracts should not exceed 300 words in original articles and 200 words in case reports. English and Kazakh/Russian keywords should be listed at the bottom of the abstract page and should not be more than 5 words. In selecting keywords, authors should strictly refer to the Medical Subject Headings (MeSH) list of the Index Medicus. The abbreviations should not be used in the abstract.

Text

Text is composed of Introduction, Materials and Methods, Results and Discussion.

Introduction: The matter and purpose of the study is clearly defined. Provide a context or background for the study. State the specific purpose or research objective of, or hypothesis tested by, the study or observation. Cite only directly pertinent references, and do not include data or conclusions from the unpublished paper or work being reported.

Materials and Methods: This should include the date and design of the study, the setting and type of participants or materials involved, a clear description of all interventions and comparisons, and the statistical analysis. Clearly describe the selection of observational or experimental participants (healthy individuals or patients, including controls), including eligibility and exclusion criteria and a description of the source population. Specify the study's primary and secondary outcomes. Identify methods, equipment (give the manufacturer's name and address in parentheses), and procedures in sufficient detail to allow others to reproduce the results. Define statistical terms, abbreviations, and most symbols. Specify the statistical software package(s) and versions used. Describe statistical methods with enough detail to enable a knowledgeable reader with access to the original data to judge its appropriateness for the study and to verify the reported results. All information obtained during the study belongs in the Results section.

Results: Collected data and results of statistical analysis should be outlined in this section. Present your results in logical sequence in the text, tables, and figures, giving the main or most important findings first. Do not repeat all the data in the tables or figures in the text; emphasize or summarize only the most important observations. Provide data on all primary and secondary outcomes identified in the Methods Section. Separate reporting of data by demographic variables, such as age and sex, facilitate pooling of data for subgroups across studies and should be routine, unless there are compelling reasons not to stratify reporting, which should be explained.

Discussion: The discussion section should include interpretation of study findings and results should be considered in the context of results in other trials reported in the literature. All written content should be prepared in conformity with grammar and punctuation rules. Emphasize the new and important aspects of the study and the conclusions that follow from them in the context of the totality of the best available evidence. Do not repeat in detail data or other information given in other parts of the manuscript, such as in the Introduction or the Results section. Avoid abbreviations whenever possible; in case of necessary, it should be given in parentheses when they are first used. References, figures, tables and illustrations should be consecutively numbered in the order in which they have been cited in the text. All measurement units in the text should be used in accordance with international standards for units of measurement. Link the conclusions with the goals of the study but avoid unqualified statements and conclusions not adequately supported by the data. Avoid claiming priority or alluding to work that has not been completed.

Acknowledgments (optional): All contributors who do not meet the criteria for authorship should be listed in an acknowledgments section.

References

References should be given in a separate sheet with double spaced. References should be consecutively numbered in the order in which they are first mentioned in the text using Arabic numerals [square brackets]. Reference number should be placed at the end of sentence before the period. If there are multiple references number use “,” between them and “-” should be inserted between digits when three or more consecutive references are used (e.g. [1,2], [1-3]).

The reference list should include all and only those references you have cited in the text. Journal references should include the following information: Authors, Journal name (in italic) year, volume, first and last pages of article. Book references should include only year and first and last pages of the article. Authors in the references should be cited with last names and first initials. Abbreviate journal titles in the style used in the NLM Catalog. For additional information you may wish to consult Citing Medicine, 2nd ed. The digital object identifier (DOI) is a unique identifier, and should be provided in the reference where it is available.

References should include all authors, when there are less than seven authors, each must be listed in the citation. When seven or more authors, list the first six followed by “et al.” after the name of the sixth author. J Clin Med Kaz referencing follows modify the Vancouver-NIH method of reference citation. Using EndNote's bibliographic management tools, you can search bibliographic database, build and organize your reference collection, and then instantly output your bibliography in J Clin Med Kaz style and download this style file. Representative examples are as follows:

Journal references:

  1. Author AA, Author BB, Author CC, Author DD. Title of article. Abbreviated title of journal. YYYY; volume number(issue number):page numbers.
  1. Czira ME, Lindner AV, Szeifert L, Molnar MZ, Fornadi K, Kelemen A, et al. Association between the Malnutrition-Inflammation Score and depressive symptoms in kidney transplanted patients. Gen Hosp Psychiatry. 2011;33(2):157-165.

Book references:

  1. Author AA. Title of book. # edition [if not first]. Place of Publication: Publisher; Year of publication. Pagination.
  1. Carlson BM. Human embryology and developmental biology. 4th ed. St. Louis: Mosby; 2009. 541 p.


Chapter in book references:

  1. Author AA, Author BB. Title of chapter. In: Editor AA, Editor BB, editors. Title of book. # edition. Place of Publication: Publisher; Year of publication. p. [page numbers of chapter]
  1. Blaxter PS, Farnsworth TP. Social health and class inequalities. In: Carter C, Peel JR, editors. Equalities and inequalities in health. 2nd ed. London: Academic Press; 1976. p. 165-78.


Non English referances

If the language of referance is other than English, the language of origin should be add after the title of referances:

  1. Pak NV, Chentsova EV, Zueva MV. Transplant of neural stem cells in experimental retinopathy [in Russian]. Vestn Oftalmol. 2004;120(6):21-24

If the cited reference is in other alphabet than latinic, this reference should be transliterated to latinic alphabet. For more information, please visit http://translit.net

  1. Marshakova-Shaikevich I.V. Bibliometricheskii analiz nauchnykh zhurnalov (Bibliometric analysis of scientific journals) [in Russian]. Sotsiologiya nauki i tekhnologii. 2014;3(5):38-48

Tables

Tables should be printed on a separate sheet with double spaced. Each table should contain a table number in the order in which they are first mentioned in the text and title that summarizes the whole table. All abbreviations used in the table should be alphabetically arranged and defined under the table (e.g., PS - pulmonary stenosis; VSD - ventricular septal defect).

Figures and Illustrations

Figures and illustrations should be named and numbered. Figures should be provided with a minimum of 300 dots per inch (dpi) in JPEG format and should be clear. Figures must be submitted online during manuscript submission. Figures embedded into article will not be accepted. If authors accept to charge extra cost, colored publication of the illustrations is possible; otherwise all illustrations will be published as black and white. All abbreviations used in the figures and illustrations should be alphabetically arranged and defined under the footnote. Technique and ratio of magnification for photomicrographs should be indicated. The editorial board has the right to make any revisions on the manuscript unless such changes interfere with the scientific data presented.

REVISION AFTER REFEREE REPORT

Authors should point by point reply the items on which revision is demanded via referee report to the reserved box in the online system and as additional files should be uploaded. Additionally they should do necessary changes in article and highlight them and submit online again. The authors can use this Authors Reply Form template.

FINAL CHECKING

1. All pages have been numbered beginning form first page of the text.
2. Assignment of copyright form has been properly filled and signed.
3. The abstract should not exceed 300 words in original articles and 200 words in case reports.
4. The title has been separately written in English and in Kazakh/Russian.
5. References is in conformity with the instructions.
6. All abbreviations used in tables, figures and illustrations have been defined.

ONLINE STEPS

At the online submission page of journal

- Submit new article:

  1. Article Type *
  2. Article Title in English  *
  3. Running Title *
  4. Manuscript Abstract in English *
  5. Key Words in English *
  6. Comments for Editor
  7. Reviewer Suggestions by Authors
  8. Pass to Next Step
  9. In the last section should be uploaded at 5 steps: Title Page, Article File, Article File in PDF Format, Copy-Right Transfer Form, (they are Uploaded Main Files*) and Additional Files (figures, pictures and graphics).

* - mandatory places to fill

 

A policy of screening for plagiarism: Plagiarism and self-plagiarism are not allowed and they will be dealt with according to the COPE guidelines.

PERMISSIONS: All inquiries regarding copyright material from this publication should be directed to Journal of Clinical Medicine of Kazakhstan.

JSC National Scientific Medical Research Center,

Ave Abylay-khan #42, Postal code 010009, Astana, Kazakhstan

E-mail: editor@clinmedkaz.org

Tel: +7 (7172) 49 19 97

Fax: +7 (7172) 23 29 27